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Yesplan 26, Oct 2019

Good to Know§

The following changes influence the way that you use Yesplan:

  • Under “User Settings”, “Notifications” has become “Updates”.

Attention

If you receive notifications via email, you must adjust the filter rules in your email service or email program. They must filter by the word “Updates” rather than “Notification” in the subject of emails.

  • From now on, the comment field of a resource booking (“tp_comment”) in the Teamplanner is a system field instead of a custom data field. This has a few consequences:
    • From now on, the field is visible on the “Info” tab of the booking inspector.
    • You can request it as a system field in the REST API.
    • If something is entered in the comment field, the Yesplan App displays it in the rosters.
    • You can use the field in the query language when searching for resource bookings via the comment attribute.

Attention

You can no longer add the comment field to tabs of your choosing in inspectors. If this causes a problem for your current workflow in Yesplan, you can turn on the option “Use the deprecated custom data field tp_comment for resource bookings” under “System Settings” > “System Preferences”. The comment field will once again act like a custom data field, and you can add it to tabs.

Publishing Rosters§

From now on, you can make a draft version of rosters in the Teamplanner. Once it’s finished, you can publish the rosters for your human resources:

  • When you publish rosters, you make a particular period of the schedule visible for your human resources. You can schedule the publication in such a way that the rosters become visible on a specific day. If the roster hasn’t been published previously, Yesplan automatically publishes it on Sunday evening for the following seven days.
  • Roster planners decide in the Teamplanner whether a roster is published and if so, when it’s published. The roster planner can also revoke published rosters.
  • The rosters appear in the iCalendar feed and the new Yesplan App, which is visible if your organization has the Teamplanner module. In the Yesplan App, your human resources can choose to receive (email) notifications about the publication of their roster and about changes to published rosters.
  • You can make the Teamplanner icon invisible for human resources in the Yesplan navigation menu. That way, you can ensure that only roster planners have access to the Teamplanner.
  • The Teamplanner now allows you to show counters including or excluding unpublished rosters.

Attention

  • You still have to fill out the actual times that human resources perform in the Teamplanner.
  • If a human resource is not a Yesplan user, you can still publish their roster. However, they won’t have access to the Yesplan App, but they can consult rosters via the iCalendar feed.

Tip

The Yesplan App§

The Yesplan App is accessible to Yesplan users via browsers on smartphones, tablets and laptop/desktop computers. The App is currently only available if your organization uses the Teamplanner. It allows your team members to consult their rosters. You can open the Yesplan App:

  • Via the Yesplan navigation menu (“User” > “Yesplan App”)
  • Via the login page (choose “Sign In to App Instead”)
  • Via a specific URL

In the Yesplan App, you can choose to receive notifications when a roster is published or revoked. The human resource will receive notifications related to published rosters as a result of the following actions:

  • Bookings, shifts, breaks and unavailabilities are added or deleted.
  • Bookings and unavailabilities change (date, schedule item or name).
  • The location of an event changes.
  • The role on a booking changes.
  • The reason for an unavailability changes.

If you are a Yesplan user and have entered an email address, you can also receive notifications via email.

Tip

Read more about the Yesplan App.

Dataviews§

  • You can now make dataviews with resource bookings and future conflicts.
  • The drop-down menu for creating a dataview is sorted alphabetically.
  • Dataviews with a start date/time and an end date/time display results more quickly.
  • The dataview for resources now contains fields for the “Linked User”; this allows you to build a list of users in Yesplan. See Managing Users for more information.

Diverse Improvements§

General§

  • From now on, you can choose a new password if you’ve forgotten the old password. On the login page, click “Forgot your password?”, enter your username or email address and Yesplan will send an email with a link to change your password. Of course, this only works if your Yesplan profile includes an email address.
  • The version number of Yesplan will appear in the navigation menu from now on. Hover over “Help” to see it.
  • Wherever possible, Yesplan now uses so-called sticky headers for tables if the browser supports this: when scrolling, the header of a table sticks to the top of the window.
  • The “History” tab in the various inspectors now consists of several pages if the list becomes too long.
  • Excel files based on Jasper reports now round numbers correctly.
  • As of this release, new users have the large view by default in the event calendar.

Resources§

  • If you override the price of a booked resource manually, the difference between the old and new price is available as a percentage in the API and in dataviews. This doesn’t apply to automatically calculated discounts on the resource via the discount rules that you set in the “Prices” tab of the resource.
  • In the resources finder, a copied resource has the same name as the original, followed by ” (copy)”. This makes clear which resource is the copy and which is the original.
  • If the schedule items of an event take place on the previous or next day, the date will now clearly appear in the “Bookings” tab of the booked resources inspector when you click the blue bar.

System Settings§

  • Under “System Settings” > “Events” > “Profiles”, we have changed the text “Set as Default” next to a profile into “Set as Default for New Users” because this is a better description of the functionality.
  • You can also consult and adapt the permission templates and the settings related to permissions under “System Settings” > “Users” > “Show Suspended Users”.
  • Under “System Settings” > “Resources” > “Locations” there is a new column for the abbreviation of locations. You can adapt these abbreviations in the column by double-clicking.
  • After importing a file in “System Settings” > “Imports”, the name of the uploaded file is now displayed to clarify that the upload has been successful.
  • From now on the templates are listed in alphabetical order under “System Settings” > “Users” > “Permission Templates”.
  • You can view the login history per user by clicking “Show All” under “System Settings” > “Audit”. Requesting and creating a new password is also registered here.
  • From now on you can also enter an iCalendar feed with “https” at the beginning of the URL under “System Settings” > “Events” > “Date Decorations”.
  • The default format for exporting and importing CSV files is “CSV (UTF-8)” from now on. The names of the other CSV formats also follow the naming in Microsoft Excel.

Teamplanner§

  • If multiple dates are selected in the Teamplanner, the date of events also appears explicitly in the event browser on the right side of the screen.
  • If the schedule items of an event take place on the previous or next day, the date will now clearly appear in the event browser of the Teamplanner.
  • The event browser of the Teamplanner now contains so-called sticky headers if the browser supports this: when scrolling, the name of the location sticks to the top of the window.
  • Teamplanner counters are no longer accessible via the REST API if the Teamplanner module isn’t activated.

Ticketing Integrations§

  • HTTPS requests are now possible without extra configuration by Yesplan.
  • The “Performer” field ArtistName will now be sent to ActiveTickets.